“We run classes at 5 AM and 8 PM — there is no way we could answer every call. Wellgrow books trials around the clock and our 6-week challenge signups are up 40% since we turned it on.”
Jake Moreno
Owner
Iron Republic CrossFit, Austin TX
Built for Fitness Businesses
Grow Your Membership.
On Autopilot.
24/7 AI front desk that books free trials, answers membership questions, and follows up with prospects — so your trainers stay training, not answering phones.
Live AI Inbox
5 active channelsS
Sarah P.
Personal Training · Thu 7 PM
+$75
Call
24/7
Always On
35%
More Memberships
40%
Fewer No-Shows
7 days
To Go Live
24/7
Always On
35%
More Memberships
40%
Fewer No-Shows
7 days
To Go Live
Trusted by 200+ Fitness Businesses
The problem
Every missed call is a lost consultation.
The average fitness business misses 35% of incoming calls. Each unanswered call is a prospect who will sign up with your competitor — and may never come back.
Membership inquiries go unanswered
Peak inquiry times are evenings and weekends — when your front desk is closed or overwhelmed.
35%of calls go unanswered
Personal training leads go cold
A lead interested in personal training has a 24-hour window before they lose interest. AI responds in seconds.
24hrwindow to convert PT leads
Staff turnover disrupts member experience
Front desk staff turnover costs thousands and disrupts your members' experience. AI is always consistent.
$3Kavg cost to replace staff
How it works
Go live in under 10 minutes.
01
1
Launch in Under 10 Minutes
Connect your fitness management software and go live. Wellgrow handles setup.
02
2
AI Learns Your Facility
The AI is trained on your membership options, classes, PT pricing, and trial offers.
03
3
Every Inquiry Gets an Instant Answer
Calls, texts, and DMs answered instantly, 24/7, in your brand's voice.
04
4
Memberships & Sessions Booked Automatically
The AI books free trials, PT consultations, and class signups directly into your schedule.
Hear It Live
Your AI answering
a membership inquiry.
Enter your email — we'll send you a personalised demo of the AI handling calls for your exact services and booking system.
Live call — AI Receptionist
00:38Hi, I want to ask about membership options.
Of course! We have monthly and annual plans. Would you like to come in for a tour? We have Tuesday at 3 PM or Thursday at 10 AM open.
Thursday at 10 is perfect.
Done — Thursday 10 AM tour and trial session, confirmed. You'll get a text reminder 24 hours before.
Booked automatically — zero staff involvement
Proven results
What owners see after switching to AI.
+40%
More booked appointments
98%
Calls answered
−40%
Fewer no-shows
$8.2K
Monthly revenue recovered
Client results
Trusted by fitness businesses across the country.
Excellent4.8 / 5 · 41 reviews onTrustpilot
“Most of our leads come in after hours when trainers are with clients. The AI qualifies every inquiry by goal and budget, then books the right consultation. We close twice as many PT packages now.”
Danielle Ashford
Studio Owner
Peak Performance Personal Training, Denver CO
“We were losing website visitors who browsed our class schedule but never signed up. Since adding the AI chat widget, our trial-to-membership conversion has doubled.”
Marcus Chen
Founder
SWEAT Brooklyn HIIT Studio, Brooklyn NY
“Between yoga, HIIT, and personal training, we get inquiries across Instagram, text, and our website all day. Wellgrow handles every channel and nothing falls through the cracks anymore.”
Priya Nair
Co-Owner
Balance & Burn Yoga + Fitness, San Diego CA
“Our facility is open 24 hours but the front desk is not. The AI answers membership questions and books tours at 2 AM just as well as 2 PM. After-hours signups went from zero to 15 a month.”
Tyler Brooks
General Manager
AnyTime Fitness Center, Phoenix AZ
“Scaling three boot camp locations meant tripling front desk headaches. Now one AI handles all three, keeps messaging consistent, and our cost per lead dropped by half.”
Samantha Reeves
Franchise Owner
Camp Gladiator Franchise, Nashville TN
Simeon Krastev
Founder, Wellgrow
Why we built this
Built from a decade of watching leads disappear.
I spent over 10 years in operational roles — scaling businesses across 25 countries and running 3,000+ sales consultations. The pattern was always the same: great service inside, broken experience at the door.
When I started working with fitness businesses, I saw it at its most costly. Calls going to voicemail at 8 PM. Instagram DMs sitting unread until Monday. Website visitors leaving because no one was there to help. Each one a new membership, a personal training package, a class sign-up — gone to a competitor who picked up. I built Wellgrow to fix that, for good.
- Spent 10+ years scaling service businesses across 25 countries — and watching front desks become the biggest revenue leak
- Built after seeing fitness businesses lose $5,000–$15,000/month in missed prospect calls and after-hours membership inquiries
- Trained on 90,000+ real fitness business conversations across membership sign-ups, class bookings, and prospect follow-ups
- Smart escalation at the core — complex questions always route immediately to your team
Integrations
Plugs into your existing stack.
Tap a section to explore
AI Employee
Lyra⚡
Your Stack
Lyra connects to every tool your fitness business already uses.
CRM, marketing, and communications — hover to explore each category. No migration, no IT team, no disruption.
Mindbody · Zen Planner · Wodify · Glofox · Salesforce · HubSpot · GoHighLevel · and more
Works with the tools you already use
MindbodyZen PlannerWodifyGlofoxPike13SalesforceHubSpotGoHighLevelGoogle CalendarZapier
Pricing
Straightforward Pricing for Fitness Businesses
Plans that scale with your facility. No hidden fees. No contracts.
$149/month
- AI phone answering (24/7)
- Trial & membership booking
- SMS lead follow-up
- Website chat widget
- Fitness management integration
- Analytics dashboard
No contracts. Cancel anytime.
Compare
AI vs. the old way
An honest look at what changes when your front desk never clocks out.
Feature
Wellgrow
Traditional
24/7 Availability
Business hours only
Monthly Cost
From $149
$2,500+
Membership Booking
Automatic
Manual
No-Show Reminders
Built-in
Not included
Enterprise-Grade Security
Your members' data is always protected
Fitness businesses handle sensitive personal and payment information every day. We built our platform to the highest security standards so you never have to compromise on trust.
SOC 2 Certified
Audited annually by independent third parties for security, availability, and confidentiality controls.
GDPR Compliant
Full compliance with EU data protection regulations. Your members’ data stays private and protected.
Data Protection
Built with enterprise-grade data protection so your fitness business can handle member information with confidence.
As seen in
Frequently asked questions
Everything you need to know before getting started.
An AI receptionist answers calls, texts, and messages on behalf of your fitness business 24/7. It books trials, answers membership questions, qualifies leads, and follows up automatically — so no inquiry goes unanswered.
Yes. Wellgrow has native integrations with Mindbody, Zen Planner, Wodify, Glofox, Pike13, ABC Fitness, Zenoti, and ClubReady. Trials, classes, and PT sessions sync directly into your schedule.
Plans start at $149/month with no contracts and no setup fees. You can cancel anytime. Volume discounts are available for multi-location fitness businesses.
Most fitness businesses are fully live in under 7 days. We handle the configuration, train the AI on your membership options and class schedule, and provide a dedicated onboarding specialist.
Phone calls, SMS/text, website chat, Instagram DMs, and WhatsApp. Every channel feeds into one unified inbox so your team has full visibility.
Yes. The AI can converse fluently in English, Spanish, French, Portuguese, and 20+ other languages — ideal for diverse member communities.
Absolutely. All plans are month-to-month with no long-term contracts. Cancel anytime from your dashboard with no penalties or hidden fees.
Yes. All data is encrypted in transit and at rest. Wellgrow is SOC 2 compliant and never sells or shares your member information with third parties.
Yes. The AI checks real-time availability in your fitness management software and books classes, free trials, and PT consultations directly — no manual intervention needed.
The AI qualifies PT leads by asking about fitness goals, experience level, schedule preferences, and budget. Qualified leads are booked into a consultation or handed off to your sales team with full context.
AI Receptionist for Fitness Businesses · by Wellgrow
Stop losing bookings to voicemail
Every unanswered call is a consultation fee walking out your door.
or
See How It Works